Sandra Molina
20-23 49th Street
Astoria, New York 11105
(917) 627-1410
SKILLS
Bi-lingual professional with 10+ years experience in both financial and legal fields. Enthusiastic and dedicated team player with strong background in:
Technical – Word, Excel, PowerPoint, Outlook, Access, Lotus Notes, Oracle, Concur, TEEMS, HRIS
Administrative – Possess excellent organizational and oral/written communication skills
Languages- Fluent in Spanish, proficient in French and Italian
EMPLOYMENT EXPERIENCE
JPMorgan Investment Bank
(Previously Bear Stearns Securities Corp.), 2005- 2009
Office Manager/Administration, Investment Bank- Prime Services Finance
- Responsible for new-hire orientation, prepared staff requisitions for department openings, administered benefits enrollment and processed exit employees
- Maintained personnel records including processing leave of absence requests, attendance/time off documentation and weekly payroll/overtime
- Worked with senior management to administer new Human Resource policies and procedures after JPMorgan acquisition
- Ensured employee training and certifications were completed per by Human Resources deadlines
- Set up workstations including telephone connections, computer applications and program installations for new hires/transfers within the department
- Maintained and updated group organization chart and headcount reports
- Prepared client proposals for Global Securities- Prime Brokerage and Financing Sales Team to be presented to prospective Prime Brokerage clients
- Managed hard-dollar and security deposit accounts for co-locate and remote tenants located in New York, San Francisco, Los Angeles and Boston including calculating monthly interest and posting credits to security deposit accounts
- Prepared client invoices and entered balances into accounting system for payment including posting all journal entries for tenant fees, market data and security deposit accounts
- Processed monthly allocations for Global Clearing Services conference expenses
- Reviewed and processed travel and entertainment expense reimbursements
- Planned, scheduled and administered all daily office operations including meeting and calendar updates, general office correspondence and answering telephones
UBS Investment Bank, 2000-2005
Sector Coordinator, Investment Bank- Global Healthcare (2002 – 2005)
- Maintained personnel records, conducted new hire orientation/training, processed leave of absence/attendance documentation and reviewed personnel records for departing employees
- Supervised exempt/non-exempt employees and ensured adherence to company policies/procedures
- Set up workstations including telephone connections, computer applications and program installations for new hires/transfers within the department
- Worked closely with the Business Manager to administer year-end review process for administrative staff
- Planned, scheduled and administered all daily office operations including overseeing administrative assistants
- Prepared financial spreadsheets for the Business Manager to determine cost allocations and ensure policy compliance
- Maintained and updated all vendor account files
- Acted as liaison between department executives, senior management, associates and analysts
- Maintained and updated weekly headcount reports
- Reviewed/approved travel and entertainment expense reimbursements via online system
- Evaluated and renewed departmental subscriptions to maintain cost efficiency
- Handled various administrative functions for senior management including preparing Public Information books for client meetings and conferences, compiling agendas and recording meeting minutes
- Interfaced with corporate executives, attorneys, financial officers and high-net worth clientele
- Conducted daily financial research via online and subscriptions sources
- Responsible for planning and organizing internal and external client events.
Administrative Assistant, Investment Bank- Global Healthcare (2000-2002)
- Supported the Group Head, Managing Directors and staff of the Global Health Care Division within the Investment Banking Department
- Coordinated daily calendar of personal/business appointments, meeting schedules,
domestic/international travel arrangements and special events - Handled various administrative functions for senior management including preparing Public Information Books for client meetings and conferences, compiling agendas and recording meeting minutes
- Interfaced with corporate executives, attorneys, financial officers and high-net worth clients
- Prepared and distributed correspondence, spreadsheets, presentations, contracts, budgets and memos
- Assisted clients with requests including obtaining entertainment tickets, coordinating transportation/hotel arrangements and making dining reservations
- Utilized online payment systems to process invoices and review/submit travel and entertainment expense reimbursements
- Helped coordinate closing dinners and group events from inception through completion including tracking attendance, compiling presentation materials/financial publications, and ordering/purchasing gifts
PLATZER, SWERGOLD, KARLIN, LEVIN, GOLDBERG & JASLOW, LLP, (1999-2000)
Paralegal Assistant- Commercial Litigation
- Provided administrative support for Partner and two Associates
- Assisted in all aspects of the practice including legal research, docket control, translations and drafting routine documents and pleadings
- Prepared and distributed correspondence, spreadsheets, presentations, legal documents,
contracts, budgets and memos via MS Office - Interviewed and translated information pertaining to potential clients
- Compiled all agendas/corresponding binders for meetings and record meeting minutes
- Assisted in implementation and training of medical billing system
ERNEST HOLZBERG & ASSOCIATES, LLP, (1997-1999)
Office Manager/Legal Assistant- Personal Injury
- Provided administrative support for Head Partner and three Associates
- Assisted in all aspects of the practice including scheduling, docket control and drafting routine documents and pleadings
- Prepared and distribute correspondence, spreadsheets, presentations, legal documents,
contracts, budgets and memos via MS Office - Compiled all agendas/corresponding binders for meetings and record meeting minutes
- Maintained extensive client contact, often acting as liaison between attorney and clients
- Assisted in interviewing of potential clients and witnesses, preparation of discovery and responses, docket control, scheduling, legal research, and assistance with appellate brief preparation
- Overlooked and delegated overflow work to support staff
EDUCATION:
John Jay College of Criminal Justice
Bachelors of Science- Legal Studies/Public Administration, June 1999
