Sandra Molina

20-23 49th Street

Astoria, New York 11105

sandramolina1976@aol.com

(917) 627-1410

SKILLS

Bi-lingual professional with 10+ years experience in both financial and legal fields.  Enthusiastic and dedicated team player with strong background in:

Technical – Word, Excel, PowerPoint, Outlook, Access, Lotus Notes, Oracle, Concur, TEEMS, HRIS

Administrative – Possess excellent organizational and oral/written communication skills

Languages- Fluent in Spanish, proficient in French and Italian

EMPLOYMENT EXPERIENCE

JPMorgan Investment Bank

(Previously Bear Stearns Securities Corp.), 2005- 2009

Office Manager/Administration, Investment Bank- Prime Services Finance

• Responsible for new-hire orientation, prepared staff requisitions for department openings, administered benefits enrollment and processed exit employees
• Maintained personnel records including processing leave of absence requests, attendance/time off documentation and weekly payroll/overtime
• Worked with senior management to administer new Human Resource policies and procedures after JPMorgan acquisition
• Ensured employee training and certifications were completed per by Human Resources deadlines
• Set up workstations including telephone connections, computer applications and program installations for new hires/transfers within the department
• Maintained and updated group organization chart and headcount reports
• Prepared client proposals for Global Securities- Prime Brokerage and Financing Sales Team to be presented to prospective Prime Brokerage clients
• Managed hard-dollar and security deposit accounts for co-locate and remote tenants located in New York, San Francisco, Los Angeles and Boston including calculating monthly interest and posting credits to security deposit accounts
• Prepared client invoices and entered balances into accounting system for payment including posting all journal entries for tenant fees, market data and security deposit accounts
• Processed monthly allocations for Global Clearing Services conference expenses
• Reviewed and processed travel and entertainment expense reimbursements
• Planned, scheduled and administered all daily office operations including meeting and calendar updates, general office correspondence and answering telephones

UBS Investment Bank, 2000-2005

Sector Coordinator, Investment Bank- Global Healthcare (2002 – 2005)

• Maintained personnel records, conducted new hire orientation/training, processed leave of absence/attendance documentation and reviewed personnel records for departing employees
• Supervised exempt/non-exempt employees and ensured adherence to company policies/procedures
• Set up workstations including telephone connections, computer applications and program installations for new hires/transfers within the department
• Worked closely with the Business Manager to administer year-end review process for administrative staff
• Planned, scheduled and administered all daily office operations including overseeing administrative assistants
• Prepared financial spreadsheets for the Business Manager to determine cost allocations and ensure policy compliance
• Maintained and updated all vendor account files
• Acted as liaison between department executives, senior management, associates and analysts
• Maintained and updated weekly headcount reports
• Reviewed/approved travel and entertainment expense reimbursements via online system
• Evaluated and renewed departmental subscriptions to maintain cost efficiency
• Handled various administrative functions for senior management including preparing Public Information books for client meetings and conferences, compiling agendas and recording meeting minutes
• Interfaced with corporate executives, attorneys, financial officers and high-net worth clientele
• Conducted daily financial research via online and subscriptions sources
• Responsible for planning and organizing internal and external client events.

Administrative Assistant, Investment Bank- Global Healthcare (2000-2002)

• Supported the Group Head, Managing Directors and staff of the Global Health Care Division within the Investment Banking Department
• Coordinated daily calendar of personal/business appointments, meeting schedules,
  domestic/international travel arrangements and special events
• Handled various administrative functions for senior management including preparing Public Information Books for client meetings and conferences, compiling agendas and recording meeting minutes
• Interfaced with corporate executives, attorneys, financial officers and high-net worth clients
• Prepared and distributed correspondence, spreadsheets, presentations, contracts, budgets and memos
• Assisted clients with requests including obtaining entertainment tickets, coordinating transportation/hotel arrangements and making dining reservations
• Utilized online payment systems to process invoices and review/submit travel and entertainment expense reimbursements
• Helped coordinate closing dinners and group events from inception through completion including tracking attendance, compiling presentation materials/financial publications, and ordering/purchasing gifts

PLATZER, SWERGOLD, KARLIN, LEVIN, GOLDBERG & JASLOW, LLP, (1999-2000)

Paralegal Assistant- Commercial Litigation

• Provided administrative support for Partner and two Associates
• Assisted in all aspects of the practice including legal research, docket control, translations and drafting routine documents and pleadings
• Prepared and distributed correspondence, spreadsheets, presentations, legal documents,
  contracts, budgets and memos via MS Office
• Interviewed and translated information pertaining to potential clients
• Compiled all agendas/corresponding binders for meetings and record meeting minutes
• Assisted in implementation and training of medical billing system

ERNEST HOLZBERG & ASSOCIATES, LLP, (1997-1999)

Office Manager/Legal Assistant- Personal Injury

• Provided administrative support for Head Partner and three Associates
• Assisted in all aspects of the practice including scheduling, docket control and drafting routine documents and pleadings
• Prepared and distribute correspondence, spreadsheets, presentations, legal documents,
  contracts, budgets and memos via MS Office
• Compiled all agendas/corresponding binders for meetings and record meeting minutes
• Maintained extensive client contact, often acting as liaison between attorney and clients
• Assisted in interviewing of potential clients and witnesses, preparation of discovery and responses, docket control, scheduling, legal research, and assistance with appellate brief preparation
• Overlooked and delegated overflow work to support staff

EDUCATION:

John Jay College of Criminal Justice

Bachelors of Science- Legal Studies/Public Administration, June 1999