Contact Brian Safchik at 212 856-9888 or brian@marcusjobs.com

Real Estate Private Equity firm seeks a Receptionist/Office Assistant for their Midtown, NYC office

Responsibilities include but are not limited to:

  • Answer incoming calls for main switchboard and when necessary screen callers.
  • Meet and great clients and investors.
  • Schedule and maintain conference room bookings.
  • Provide catering for all conference room meetings.
  • Order office supplies, keep inventory and make sure reception area is always presentable.
  • Open, sort and prioritize mail. Arrange pick up and delivery of materials as required.
  • Handle sensitive and/or confidential documents and information.
  • Maintain records through filing, retrieval, retention, storage, coding, updating and destruction.
  • Type and proofread routine correspondence and documents and perform data entry as needed.
  • Provide light administrative support to the office.
  • Provide back-up to executive assistants when needed.
  • Ad hoc projects.

Qualified candidate must possess:

  • 2-3 years experience necessary.
  • Experience at a Manhattan investment/financial firm (private equity, investment banking, hedge fund, real estate investments, etc.) or law firm.
  • Proficient in Microsoft Word and Excel applications and electronic filing.
  • Exceptional written and verbal communication skills.
  • Excellent organization and time management skills.
  • Ability to multitask and anticipate needs.
  • Courteous and professional phone demeanor.
  • Must be able to prioritize and handle confidential information with discretion.
  • Highly developed interpersonal skills and professional appearance.
  • Accuracy of work and attention to detail

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